Members of our team have supported Osteoarthritis Research Society International (OARSI) for the past decade. AVFX and CEAVCO also provided presentation management system and content delivery production support at the 2019 OARSI World Congress in Toronto and the OARSI Virtual World Congress in 2021. At both conferences, we streamed presentations from locations worldwide. We regularly travel with our clients, providing continuity of service wherever they go.
In 2022, our team supported the OARSI World Congress in Berlin. We handled content management delivery and remote broadcast for the high-profile show, which had a large contingent of in-person presenters, moderators, and attendees, as well as many remote participants. Presenters and attendees came from all over the world, including North and South America, Europe, and Australia.
The client’s goals included engaging and connecting with in-person and remote attendees, eliminating network connectivity issues, and quickly making session content available on demand. The venue proposed a dedicated 10MB network connection in each of three breakout rooms to handle streaming, which was an expensive solution. Because the client had never live-streamed content before, they were particularly concerned about network latency and stability issues.
Presentation Management System Solutions
Our production team leveraged our proprietary presentation management system and our network management and content delivery processes onsite in Berlin. We compiled, uploaded, managed, and streamed presenter content, including hundreds of file uploads. All presenters submitted content through a web portal or in a speaker-ready room run by our concierge.
We used a custom WordPress platform to stream content to remote attendees, who were able to interact with presenters and moderators. We also devised an innovative network solution to relay video from Berlin to an internet exchange point in Frankfurt, stabilizing the live stream and reducing the time it took to deliver secure, pristine live video to the online video platform by 90 percent.
In addition, we used a managed firewall to allocate bandwidth in the breakout rooms and speaker-ready room, prioritizing streaming without affecting speakers’ and attendees’ internet usage. This solution saved the client approximately 30% on internet connectivity costs.
Finally, we edited all session video files within 24 hours. We then hosted these recordings on our content delivery network, which enables us to store, transfer, and stream high-quality content. Analytics confirmed high levels of on-demand platform access and post-conference engagement.
In close partnership with OARSI, we helped to make their show a huge success.