Do you have an upcoming event that has been postponed or canceled due to the threat of COVID-19? Eric Newkirk, Vice President of Design and Creative at CEAVCO Audio Visual, shares tips about virtual webcasting and streaming solutions that can keep your event on track and engage your attendees from afar.
Due to concerns about the newest coronavirus, some work-based travel is being limited or curtailed, and some meetings and conferences are being rescheduled or even canceled. Even if it is still too early to know if COVID-19 will pose a threat to your next event, it is important to consider the alternatives.
Webcasting and Streaming Virtual Event Solutions
Webcasting and live streaming are cost-effective options to ensure your next meeting reaches as many people as possible in real time. Our skilled team can produce single session recordings or multiple concurrent session recordings customized to meet your specific needs. Our team regularly travels with our clients, and we can handle all aspects of your video and audio production anywhere in North America.
Interactive, Customized, Cost-Effective Solutions
You can use our technology-driven virtual solutions for any size events in order to:
- Minimize travel for event attendees and avoid large, public gatherings.
- Reassure sponsors they can capture attendee attention in a virtual way.
- Preserve your registration and sponsorship revenue stream.
- Offer Continuing Education (CE) credit opportunities for remote attendees.
- Create and distribute abstracts, posters, and handouts.
- Record and edit your webcasts to create educational videos and training materials.
Virtual Meeting and Event Types
With CEAVCO’s help, meeting organizers and attendees can record, broadcast, publish, archive, and view the following kinds of meetings and events:
- Corporate and association meetings and conferences
- Keynote addresses
- Educational sessions and classes
- Live events
- Product launches
- Public announcements
- Sales meetings and presentations
- Town halls
High-Value Webcasting and Live Streaming Solutions
Our solutions include the following:
- Webcast management and live broadcasting/live streaming
- Audio and video design and production
- 3D renderings, show staging, and set design
- Lighting design
- Presentation (PowerPoint and Keynote) design
- Video design and editing
- Brand and educational video development
- Storyboarding and script development
- Technical support and staffing
Want to know more? Reach out! Email solutions@CEAVCO.com or call 303-539-3500.
What did the world of audiovisual production look like 10 years ago vs. today? CEAVCO Audio Visual’s Eric Newkirk, Vice President of Design & Creative, and Nick Williams, Project Manager/Audio Engineer, share their thoughts in this captivating Decade in Review video. They cover dramatic changes in video recording technology, video production, media storage, and the use of mobile devices and social media at events. They also share some big news about 2020 developments here at CEAVCO! Goodbye to the decade that was, and welcome in the roaring ‘20s!
CEAVCO Audio Visual recently invested in multiple ultra-stretch monitors, which businesses and associations can use to deliver an immersive digital viewing experience onstage, in conference foyers, and throughout exhibit halls.
These brilliant, stretched digital signs can display a lot of eye-catching, dynamic content at one time, allowing organizations to present information, advertisements, and branding in a new way, shape, and form. The monitors are the size of two 16×9 monitors that appear as one continuous display that works in both portrait and landscape mode. The vertical or horizontal content maximizes information sharing and advertising effect.
For example, at a recent exclusive commodities market conference, a stretched monitor displayed the organization’s logo; details about lunch, receptions, and session start times; and real-time information about gold, silver, platinum, and palladium prices. The monitors helped the 1,200 attendees at the world’s premier precious metals investing event stay on top of the action.
The ultra-stretch monitors have a wide range of applications:
- Agendas, session times, room locations, and other event details
- Presenter or salesperson photos, background information, and achievements
- Corporate award ceremony highlights and winner details
- Partner and sponsor promotions and advertisements
- Combinations of video, imagery and graphics, content, and advertising
Our clients are loving these versatile monitors, and together we’re finding creative ways to share key information and capture attention at events.
CEAVCO Audio Visual is excited to have acquired our new headquarters building on Ward Road in Wheat Ridge, Colorado.
Construction work is in progress in the office area, and the team is in the process of choosing new furniture for the building. We are also working on a landscape design that includes new trees and bushes as well as a patio area.
The new warehouse is already fully operational. The 25,000sf warehouse is 2.5 times larger than our current warehouse, which will enable us to operate more efficiently and grow. The warehouse team started working out of the new building last month, and they are loving the new space. Not only has the new warehouse dramatically increased our capacity, but it’s also boosting the productivity and morale of the team.
The rest of CEAVCO’s team will likely move to the new building sometime in April. Everyone at CEAVCO is excited about this move and can’t wait to relocate! (We’ll be sure to keep you posted as we near the actual move date.)
“Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it’s the only thing that ever has.” ~ Margaret Mead
The Colorado Thought Leaders Forum (CTLF) is an organization of community business leaders who positively wield their influence in the service of others. Every day, CTLF members strive to elevate other business leaders by offering engaging programs, promoting authentic relationships, and inspiring people to lead with their whole heart. CEAVCO Audio Visual President Matt Emerson is proud to serve on the board of advisors of this exceptional organization.
CTLF is on a mission to redefine what modern leadership looks like, both today and in the future. The organization’s members believe thriving has everything to do with the quality of their leadership, the way they design their roles, and the people around them.
This mission closely aligns with Matt’s leadership philosophy and the culture he has built at CEAVCO. CEAVCO has long had a reputation for fostering and growing service-oriented relationships with company staff, clients, leaders throughout Colorado, and industry partners nationwide.
The Origins of CTLF
During the global economic downturn in 2009, businesses everywhere struggled to survive. In the face of this great challenge, CTLF created something special—a community that prioritizes genuine connection and authentic relationships as powerful drivers of personal and professional growth.
As CTLF notes on their site, “[Colorado] is full of leaders who believe that doing better—as a leader, as a person and as a productive member of the community—is more than a concept. It’s a way of being that sets us apart and creates conditions ideally suited for personal and professional prosperity. Here in Colorado, we don’t do business in silos but through connections with others. Relationships among business leaders are highly valued and encouraged. CTLF creates events that exemplify these values of thought leadership and connection.”
To that end, what CTLF calls “HEART-Level values” are at the core of every CTLF program and event. This deliberate focus on knowing and serving others creates an authentic culture that helps members lead well in business and in life. Key tenets of the organization:
- Design leadership to thrive.
- Build business cultures that are human.
- Succeed not at the expense of people but with people and for people.
- Inspire optimism.
CTLF is elevating the future of Colorado business for good. To learn more about CTLF, visit https://ctlf.org/.
Live music and classic films — it’s a winning combination. As part of its Film Concert Series, the Colorado Symphony has been showing films on four large, suspended screens in Denver’s Boettcher Concert Hall while performing the films’ complete scores live.
Films in the concert series include Harry Potter and the Half-Blood Prince, Harry Potter and the Deathly Hallows: Parts 1 and 2, Star Wars: A New Hope, The Empire Strikes Back, Return of the Jedi, and Home Alone.
In partnership with the Colorado Symphony, CEAVCO Audio Visual is using cutting-edge laser projection technology to project the films on 40-foot screens. The laser projection system offers brighter, much more vibrant and colorful projected images.
Watching movies screened with a live orchestra is the first-ever live symphony experience for many. People who have never attended the Colorado Symphony’s traditional classical music programs have the chance to relive the magic of classic films on large screens with a live orchestra situated beneath them.
CEAVCO is thrilled to be working in the arts and entertainment space with professional musicians in order to create these spellbinding cinematic experiences and engage audiences in an innovative way!
If you want to amp up the “wow” factor at your meetings and events, you may want to go beyond the basics, which means investing more in the audio visual (AV) technology you use. To that end, the Rental and Staging Network (RSN) recently asked industry leaders to share tips on how to make a case for expanding their AV budget.
Says Eric Newkirk, CEAVCO Audio Visual Vice President of Design and Creative, “We often hear from meeting planners about how they want to ‘up the wow factor.’ The ability to create a wow factor is directly tied to increasing AV spending. If you keep the budget the same, you will run out of options pretty quickly.”
If you want to attract older attendees, consider providing assisted listening devices or live captioning. “It’s money well spent if you’re attracting people who might not otherwise be able to attend a live event due to impairment,” Eric says.
Here’s another tip: the type of event production displays used depends on the size and scope of each event. “If a client is doing a big product launch and it’s a big-risk event with big impact, you’ll want to go with a bigger impact display,” Eric says. “But if you’re giving a business update to internal staff, you can use a lower impact display. It’s also important to consider if myou need to record the event, do video conferencing, or livestream.”
Finally, adding a little to the budget can give you a lot in return for your investment. “It means you can lower your risk and potential for something to go wrong,” Eric says. “If your audience enjoys the experience, can hear and see well, and gets inspired by the message — and nothing gets in the way of technology enhancing the delivery of that message — then the time and money are well spent.”
You can read RSN’s entire article here: https://rentalandstaging.net/why-its-important-to-make-the-case-for-expanding-your-av-budget/.
Know what a codec is? How about a green room, a mixer, or throw distance?
The professionals at the Rental and Staging Network (RSN) have put together a handy guide to common AV terms. With this list, you’ll be speaking “AV” with confidence. (As an added bonus, the next time you hear the tech team talking about a stage wash, you’ll know it has nothing to do with cleaning the stage!)
The guide includes a downloadable show flow template. The template was developed by RSN members Eric Newkirk of CEAVCO Audio Visual and Steve Halling of AVFX to help planners keep their events running smoothly. You can review the guide to common AV terms and the show flow template at https://rentalandstaging.net/18-av-terms-every-meeting-planner-should-know/.
CEAVCO Audio Visual Project Managers Brett Kolesarek and Emily Sendelbach recently attended Vectorworks training. This investment in our employees adds two new users to the extensive base of Computer Aided Design (CAD) capabilities already at the company.
CAD software is providing great value to CEAVCO’s clients, enabling our team to make recommendations on how an event space can or should be used, as well as helping our team identify important space layout and design challenges and solutions in the event pre-planning stages. Our team and our clients benefit by being able to visualize stage layout, seating sections, video and audio placement, lighting design, and hoist and cable network design.
Vectorworks’ flexible and collaborative design capabilities are regularly used by event production professionals who design room and stage layouts at both large conference centers and sophisticated smaller venues. This versatile, on-premise application provides extensive 2D drafting, 3D modeling, building information modeling (BIM), and rendering capabilities.