Industry Insights

Check out what’s new at CEAVCO Audio Visual and in the world of video, audio, lighting, scenic design, and creative services.

Make Virtual Events Your Strategic Advantage

Over the past several months, it has become crystal clear that those who adapt to the new digital reality are going to have a decisive edge. Organizations will gain a strategic advantage when they (1) partner with an audiovisual production company that understands the virtual event landscape and (2) use an end-to-end virtual event management platform for virtual event design, setup, and management.

So how does a turnkey virtual event management platform work? And how can you use it to streamline and simplify your town hall meetings, keynote presentations, panel discussions, and other virtual events?

To help you get a better sense of this evolving landscape, we think you’ll find it valuable to watch a video tour of CEAVCO Studio. We also encourage you to email solutions@ceavco.com to set up a 10-minute online demo of our virtual event management platform or set up an in-person tour of CEAVCO Studio. We think you’ll love what you see and hear — and be inspired by what’s possible in the virtual event space!

  Carolyn Daughters   Aug 12, 2020   Blog   0 Comment Read More

Meet Our New Digital Solutions Manager for Virtual Events

We’re excited to announce that Kristofer Harrison has joined CEAVCO Audio Visual as our new Digital Solutions Manager for Virtual Events. Kris will serve as our in-house expert, helping us implement turnkey virtual platform solutions and other digital event production services for clients in Colorado and nationwide.

Kris previously spent 11 years at PRG, where he served as the Director of Digital Events and managed a team of technicians who provided digital event services, solutions and experiences.

Would you like to hear ideas from Kris and our team about how to make your next virtual event a success? Ready to get a firsthand look at our end-to-end virtual event management platform and learn how you can simplify virtual event design, setup, and management? Email solutions@ceavco.com to get a free consultation or to set up a short virtual demo. You’ll love what you see and hear!

  Carolyn Daughters   Aug 04, 2020   Blog   0 Comment Read More

Opportunities Gained When Meeting in a Virtual Space

Is technology minimizing or maximizing your presence? What are you communicating with your virtual background? How good is your pre-show?

In a recent article in The Startup, Craig Janssen asked CEAVCO Audio Visual President Matt Emerson to weigh in on ways to create virtual engagement in meetings and events. (Read the entire article here.)

Says Matt, “There are a couple of distinct advantages to meeting virtually. First, you can broaden your audience because both geography and the meeting time become irrelevant. We’ve seen people keep their content live for a window of time and achieve a much broader reach.”

“The second advantage is lower overhead,” Matt continues. “We’ve seen not-for-profit organizations take their events virtual and achieve much higher net take because there is no cost for a venue, valet, or a catered chicken dinner.”

Key questions addressed in the article: Does your event prioritize communication from the stage to the audience? Does the event also prioritize communication from the audience back to the stage? And does the event foster a sense of community by prioritizing communication among audience members?

Those who adapt their leadership to the new digital reality are going to have a decisive edge. Learn more by reading the entire article or emailing solutions@ceavco.com to set up a 10-minute virtual demo of CEAVCO’s turnkey, end-to-end virtual event management platform. We think you’ll love what you see and hear!

  Carolyn Daughters   Jul 28, 2020   Blog   0 Comment Read More

Unique Event Solutions for a Unique Time

What does a turnkey, end-to-end virtual event management platform look like? More importantly, how can this holistic platform give your organization all the tools you need to streamline and simplify virtual event design, setup, and management? We would love to show you.

Email solutions@ceavco.com to set up a 10-minute virtual demo. We think you’ll find the experience valuable and be inspired by what you see!

  Carolyn Daughters   Jul 21, 2020   Blog   0 Comment Read More

7 Zoom Meeting Tips Every User Should Know

“How can I get the most out of Zoom while working from home?” We get this question a lot, both from people working remotely for the first time and organizations that want to pre-record and livestream town hall meetings, keynote presentations, and other virtual events.

This short video includes valuable Zoom tips, including keyboard shortcuts, virtual backgrounds, Google and Outlook calendar add-ons, content sharing techniques, and annotations. Get ready to become a Zoom meeting master! (To learn more about how CEAVCO can support your virtual meetings and events or to tour our new CEAVCO Studio, email solutions@ceavco.com.)

https://www.youtube-nocookie.com/embed/UNxhkq9jjVo

  Carolyn Daughters   Jul 15, 2020   Blog   0 Comment Read More

How Smart Leaders Create Engagement in Zoom Meetings

“What if complaining about Zoom fatigue is missing the point? What if there is a window of opportunity for creating engagement in Zoom meetings that is going to close if we don’t jump through it?” ~ Craig Janssen

In The Startup, Craig Janssen writes, “[t]hose who adapt their leadership to the new digital reality are going to have a decisive edge.” In a recent article, he asks CEAVCO Audio Visual President Matt Emerson to weigh in on strategic ways to create virtual engagement in meetings and events.

(You can read the entire article here.)

In the piece, Emerson explains that “Zoom fatigue is real, and there is so much bad PowerPoint. Leaders have to get better at making sure the content is engaging. It’s easy for the mind to wander or for people to multitask. In general, we have to plan to deliver content in shorter chunks with more intentional breaks.”

Emerson goes on to say that “A virtual event requires just as much care and coordination as a live event does. You need to develop a ‘run of show.’ What’s on the screen when? How are transitions going to take place? How will prerecorded videos be delivered? A lot of the planning and skills we use in the four walls of a venue are useful in a virtual meeting.”

“Another thing people miss is bandwidth,” Emerson notes. “If you are working from home and have two teenagers watching Netflix or playing video games, it can create glitches in your feed. Or, if you happen to be traveling and the Wi-Fi is poor, you need to consider this and have a backup plan.”

Read the article.

  Carolyn Daughters   Jul 07, 2020   Blog   0 Comment Read More

Connect with Your Team Using a Virtual Town Hall

CEAVCO recently hosted a virtual town hall for employees to give members of the team the opportunity to share what they’ve been working on and stay in touch. Virtual town halls are a great way to elevate the virtual connection and reinforce a sense of community especially when the team can’t be together.

If you’re considering hosting a virtual town hall, we’re ready to help. Reach out or take a small group tour of CEAVCO Studio to get a firsthand look at how our end-to-end virtual event solution can enable you to pre-record or livestream content in a professional environment.

Together, we’ll elevate the virtual connection and help ensure your virtual town hall meetings, virtual keynotes, virtual presentations, and other virtual events go off without a hitch. (Rest assured that we’re taking all social distancing and safety precautions as well.)

Learn more about CEAVCO Studio: https://ceavco.com/virtual-events/

Schedule a CEAVCO Studio tour: solutions@ceavco.com

  Carolyn Daughters   Jul 01, 2020   Blog   0 Comment Read More

Take a Tour of CEAVCO Studio!

We’re excited to announce that we have started to host small group tours of CEAVCO Studio! CEAVCO Studio is an end-to-end virtual event solution that enables you to pre-record or livestream event content in a professional environment. CEAVCO techs guide every step to ensure your town hall meetings, keynote presentations, and other virtual events have a professional look and feel.

(Rest assured that our team members are taking all social distancing and safety precautions, including wearing masks, working staggered shifts, and adopting hand washing, housekeeping, and surface disinfection practices. In addition, our team members always stay home if they are feeling sick.)

Email solutions@ceavco.com to set up your small group CEAVCO Studio tour. Get a firsthand look at the space and learn how CEAVCO Studio might serve your virtual town hall, keynote, or other event needs. (CEAVCO’s $7.5M inventory is also available for local-area rentals. Reach out to learn more!)

  Carolyn Daughters   Jun 24, 2020   Blog   0 Comment Read More

Professional Virtual Meetings That Run Like Clockwork

When the National Board of Chiropractic Examiners (NBCE) annual meeting went virtual, the planners wanted the meeting to go more smoothly than a typical video conference call with 75 people.

CEAVCO gave NBCE the professional solution they needed. We provided scripted guidelines, a graphics package, and Zoom management, which included registration, breakouts, voting, and a waiting room. The production package also included cameras, lighting, switching, and two-way audio support. A floor director provided timing, cues, and technology usage support.

Says NBCE CEO Dr. Norman Ouzts, “We knew that we could handle our own Zoom meeting, if needed. However, we wanted to make sure that the video and audio quality were optimal and that we were supporting our leadership group appropriately. We also felt that fluid execution of voting and two-way communication was key to helping our meeting run smoothly. We’re really happy that we hired CEAVCO to be our technical advisors for our annual meeting of the NBCE State Delegates. We appreciate the corporate-oriented professional image provided by the CEAVCO team.”

  Carolyn Daughters   Jun 16, 2020   Blog   0 Comment Read More

Introducing CEAVCO Studio!

We are proud to offer a number of creative, customizable, and affordable solutions for live events. In addition to traditional on-location webcasting, we have built CEAVCO Studio, an end-to-end virtual event solution that will allow you to pre-record or livestream event content in a professional environment with CEAVCO techs guiding every step to ensure your events have a professional look and feel.

CEAVCO Studio integrates with Zoom and other streaming technologies. We can create a custom audio visual solution that will enable you to hold highly effective virtual meetings and events without the stress of technology coordination and management. We can also help you record and edit your message, handle all video production, and stream and host your content. We can facilitate interactive virtual discussion and collaboration while helping you eliminate common technical difficulties.

These on-location and studio offerings are part of our evolving business model, which is enabling us to leverage our video production skills and capabilities. In addition, we are creating all-inclusive, custom-built, and branded web portals for events. Your attendees will be able to navigate the virtual event space — keynote presentations, general sessions, breakout rooms, and even virtual trade shows — from one central location. Included in this solution are registration integration, ePoster presentations, sponsor interaction spaces, impromptu 1:1 meetup locations, and networking by vertical topics.

We will not only manage the technology but also provide live support (no help tickets!) and a scalable Content Delivery Network (CDN) that adapts to site traffic (no slowdowns due to numerous simultaneous viewers). Whether you need prerecorded content, live hosting for presentations and panel discussions, or a combination of the two, we can help you design and create engaging, interactive virtual meetings that will bring you peace of mind and make you, your team, and your presenters look good.

Learn more by taking a virtual tour of CEAVCO Studio or visiting our website!

  Carolyn Daughters   Jun 03, 2020   Uncategorized   0 Comment Read More