Industry Insights

Check out what’s new at CEAVCO Audio Visual and in the world of video, audio, lighting, scenic design, and creative services.

Stay Strong. Stay Positive. Stay Healthy!

Partnership is one of CEAVCO’s core values, and a true partner doesn’t disappear when times get tough. The value of partnerships is more apparent now than ever before. We’re here to lend an ear, share industry guidance, and provide production support if you need it.

We believe that staying positive in the face of adversity is a choice. The March/April edition of Fast Company profiles Evan Spiegel, cofounder and CEO of Snap, Inc., the parent company of Snapchat. Spiegel quotes Jon Gordon Jon Gordon, author of The Power of Positive Leadership, who says, “We are not positive because life is easy. We are positive because life can be hard.” Spiegel goes on to say that “Positivity is what we use to overcome challenges and negativity. Being positive requires hard work.”

In his book, Gordon goes on to say, “There will be times when it seems as if everything in the world is conspiring against you and your vision seems more like a fantasy than a reality. … Being a positive leader is … the way to lead if you want to build a great culture, unite your organization in the face of adversity, develop a connected and committed team and achieve excellence and superior results.”

Stay strong. Stay positive. Reach out if you need words of encouragement. We will get through this together.

  Matt Emerson   Apr 07, 2020   Uncategorized   0 Comment Read More

We’re in This Together

As COVID-19 continues to spread, so does the disruption to businesses and everyday life in ways we never could have imagined. During these extraordinarily difficult times, it’s important for everyone to maintain open lines of communication. Proactive outreach and dialogue are essential with your teams, your clients, your supply chain, and your community.

Now is the time to consider what others need. How can you help those around you – and how can we help you? For our part, we will continue to act with the best interests of our community at heart and strive to pay it forward. Transparency, teamwork, and trust are more critical now than ever before. We are ready to serve you in any way we can because that’s what community means. Please reach out if we can help in any way.

Our thoughts and prayers remain with every one of you. We’re all in this together, and we will get through it together.

Sincerely,

Your Friends at CEAVCO Audio Visual

  Matt Emerson   Mar 25, 2020   Blog   0 Comment Read More

Live Event Webcasting, Streaming, and Virtual Conference Services

Due to concerns about the newest coronavirus, some work-based travel is being limited or curtailed, and some meetings and conferences are being rescheduled or even canceled. Even if it is still too early to know if COVID-19 will pose a threat to your next event, it is important to consider the alternatives.

Webcasting and Streaming Virtual Event Solutions

Webcasting and live streaming are cost-effective options to ensure your next meeting reaches as many people as possible in real time. Our skilled team can produce single session recordings or multiple concurrent session recordings customized to meet your specific needs. Our team regularly travels with our clients, and we can handle all aspects of your video and audio production anywhere in North America.

Interactive, Customized, Cost-Effective Solutions

You can use our technology-driven virtual solutions for any size events in order to:

  • Minimize travel for event attendees and avoid large, public gatherings.
  • Reassure sponsors they can capture attendee attention in a virtual way.
  • Preserve your registration and sponsorship revenue stream.
  • Offer Continuing Education (CE) credit opportunities for remote attendees.
  • Create and distribute abstracts, posters, and handouts.
  • Record and edit your webcasts to create educational videos and training materials.

Virtual Meeting and Event Types

With CEAVCO’s help, meeting organizers and attendees can record, broadcast, publish, archive, and view the following kinds of meetings and events:

  • Corporate and association meetings and conferences
  • Keynote addresses
  • Educational sessions and classes
  • Live events
  • Product launches
  • Public announcements
  • Sales meetings and presentations
  • Town halls

High-Value Webcasting and Live Streaming Solutions

Our solutions include the following:

  • Webcast management and live broadcasting/live streaming
  • Audio and video design and production
  • 3D renderings, show staging, and set design
  • Lighting design
  • Presentation (PowerPoint and Keynote) design
  • Video design and editing
  • Brand and educational video development
  • Storyboarding and script development
  • Technical support and staffing

Want to know more? Reach out! Email solutions@CEAVCO.com or call 303-539-3500.

  Carolyn Daughters   Mar 11, 2020   Blog   0 Comment Read More

Meetings and Events Best Practices for 2020: CEAVCO Interview with Sheila Fox

How are meeting and event professionals using audiovisual resources to enhance their events and increase audience engagement?

As part of CEAVCO’s new meetings and events interview series, CEAVCO president Matt Emerson recently asked chief events officer Sheila Fox (pictured to the left) to weigh in.


In what ways have audiovisual technology, services, and support helped you achieve your event goals? In what ways has problematic support hindered your ability to achieve those goals?

Nothing stresses me out more than when AV technology doesn’t work – a microphone, LCD projector, laptop, slide advancer …. If I have to track down a technician to help, it’s a big problem. The room is usually full of attendees with high expectations, the speaker gets anxious, and I’m left sweating. Let’s just say I have learned to troubleshoot a LOT of AV issues on the fly.

Working with the right AV partner is key. One of my clients, the Ohio Basketball Hall of Fame, has a complex, two-hour ceremony that requires a lot of AV support. I rely heavily on the AV crew to switch cameras between the emcee and inductee at the appropriate times, ensure the lighting is great for everyone who will be onstage, and ensure the microphones work for people of all heights. I give the AV crew a rundown of the show beforehand, along with a copy of the program and the script. It’s important that everyone knows what to expect.

What innovative ways have you found to engage attendees at your events?

Exhibitors often talk about how difficult it is to get decision makers into their booths, so I added a community-service element to the vendor booths at a recent conference. Each exhibitor received a different type of school supply to distribute. Attendees visited each booth, collected school supplies, and filled backpacks for students in need. This strategy gave the vendors an opportunity to maximize their time with conference attendees, and both the attendees and vendors had the opportunity to give back to the community.

If cost weren’t a factor, what would you change about your events? What do you wish you were doing?

I would love to have more creative staging, amazing lighting, engaging video, and cool furniture. I would also love to have an emcee at one of my client’s three-day conferences, where attendees are required to get continuing education credits. Some of the sessions can get a bit dry, so I would love to have the funds to hire someone to tie it all together and liven things up between sessions. 

What have you seen others do at events that you’re considering adding to your events in the future?

I attend PCMA’s Convening Leaders conference to get ideas for my events. I’m a long-time member and really admire their willingness to test new ideas and concepts at their conference of 5,000+ business event professionals. I’m looking at offering shorter sessions and different seating options. For example, I’ve had a lot of requests for standing options from people who work at standing desks.

I also attended a conference this summer that used Catchbox, a foam microphone that can be thrown around the room for Q&A. It was a lot of fun!

What makes a good event production partnership? 

Let me first start with what makes a problematic partnership. No planner wants to see unexpected fees after the event is over. I also don’t like to see a service charge on equipment and labor, and I try to negotiate those charges out of my contracts if possible. Poor communication and follow-through also make events more stressful.

Clear, timely communication regarding the event is critically important. Both the planner and the production partner need to understand the goals and scope of the event, the audiovisual technology requirements, and budgetary concerns. When the partnership is working and the show runs smoothly, I look like a rock star!


Shelia Fox, CTA, is the Chief Events Officer at Event In Site, LLC, a meeting and event management studio based in Columbus, Ohio, that elevates associations, non-profits, and business clients ready to attract and engage a growing audience. Learn more at www.eventinsite.com.

  Matt Emerson   Mar 03, 2020   Blog   0 Comment Read More

Decade in Review

What did the world of audiovisual production look like 10 years ago vs. today? CEAVCO Audio Visual’s Eric Newkirk, Vice President of Design & Creative, and Nick Williams, Project Manager/Audio Engineer, share their thoughts in this captivating Decade in Review video. They cover dramatic changes in video recording technology, video production, media storage, and the use of mobile devices and social media at events. They also share some big news about 2020 developments here at CEAVCO! Goodbye to the decade that was, and welcome in the roaring ‘20s!

  Carolyn Daughters   Feb 26, 2020   Uncategorized   0 Comment Read More

Ultra-Stretch Monitors Offer an Eye-Catching Digital Viewing Experience

CEAVCO Audio Visual recently invested in multiple ultra-stretch monitors, which businesses and associations can use to deliver an immersive digital viewing experience onstage, in conference foyers, and throughout exhibit halls.

These brilliant, stretched digital signs can display a lot of eye-catching, dynamic content at one time, allowing organizations to present information, advertisements, and branding in a new way, shape, and form. The monitors are the size of two 16×9 monitors that appear as one continuous display that works in both portrait and landscape mode. The vertical or horizontal content maximizes information sharing and advertising effect.

For example, at a recent exclusive commodities market conference, a stretched monitor displayed the organization’s logo; details about lunch, receptions, and session start times; and real-time information about gold, silver, platinum, and palladium prices. The monitors helped the 1,200 attendees at the world’s premier precious metals investing event stay on top of the action.

The ultra-stretch monitors have a wide range of applications:

  • Agendas, session times, room locations, and other event details
  • Presenter or salesperson photos, background information, and achievements
  • Corporate award ceremony highlights and winner details
  • Partner and sponsor promotions and advertisements
  • Combinations of video, imagery and graphics, content, and advertising

Our clients are loving these versatile monitors, and together we’re finding creative ways to share key information and capture attention at events.

  Carolyn Daughters   Feb 18, 2020   Blog   0 Comment Read More

CEAVCO Prepares to Move to a New Denver-Area Headquarters

CEAVCO Audio Visual is excited to have acquired our new headquarters building on Ward Road in Wheat Ridge, Colorado.

Construction work is in progress in the office area, and the team is in the process of choosing new furniture for the building. We are also working on a landscape design that includes new trees and bushes as well as a patio area.

The new warehouse is already fully operational. The 25,000sf warehouse is 2.5 times larger than our current warehouse, which will enable us to operate more efficiently and grow. The warehouse team started working out of the new building last month, and they are loving the new space. Not only has the new warehouse dramatically increased our capacity, but it’s also boosting the productivity and morale of the team.

The rest of CEAVCO’s team will likely move to the new building sometime in April. Everyone at CEAVCO is excited about this move and can’t wait to relocate! (We’ll be sure to keep you posted as we near the actual move date.)

  Carolyn Daughters   Feb 11, 2020   Blog   0 Comment Read More

Matt Emerson Serves on the Colorado Thought Leaders Forum Board of Advisors

“Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it’s the only thing that ever has.” ~ Margaret Mead

The Colorado Thought Leaders Forum (CTLF) is an organization of community business leaders who positively wield their influence in the service of others. Every day, CTLF members strive to elevate other business leaders by offering engaging programs, promoting authentic relationships, and inspiring people to lead with their whole heart. CEAVCO Audio Visual President Matt Emerson is proud to serve on the board of advisors of this exceptional organization.

CTLF Mission

CTLF is on a mission to redefine what modern leadership looks like, both today and in the future. The organization’s members believe thriving has everything to do with the quality of their leadership, the way they design their roles, and the people around them.

This mission closely aligns with Matt’s leadership philosophy and the culture he has built at CEAVCO. CEAVCO has long had a reputation for fostering and growing service-oriented relationships with company staff, clients, leaders throughout Colorado, and industry partners nationwide.

The Origins of CTLF

During the global economic downturn in 2009, businesses everywhere struggled to survive. In the face of this great challenge, CTLF created something special—a community that prioritizes genuine connection and authentic relationships as powerful drivers of personal and professional growth.

HEART-Level Values

As CTLF notes on their site, “[Colorado] is full of leaders who believe that doing better—as a leader, as a person and as a productive member of the community—is more than a concept. It’s a way of being that sets us apart and creates conditions ideally suited for personal and professional prosperity. Here in Colorado, we don’t do business in silos but through connections with others. Relationships among business leaders are highly valued and encouraged. CTLF creates events that exemplify these values of thought leadership and connection.”

To that end, what CTLF calls “HEART-Level values” are at the core of every CTLF program and event. This deliberate focus on knowing and serving others creates an authentic culture that helps members lead well in business and in life. Key tenets of the organization:

  • Design leadership to thrive.
  • Build business cultures that are human.
  • Succeed not at the expense of people but with people and for people.
  • Inspire optimism.

CTLF is elevating the future of Colorado business for good. To learn more about CTLF, visit https://ctlf.org/.

  Carolyn Daughters   Feb 05, 2020   Blog   0 Comment Read More

Meetings and Events Best Practices for 2020: CEAVCO Interview with Sam Thompson III

How are meeting and event professionals using audiovisual resources to enhance their events and increase audience engagement?

As part of CEAVCO’s new meetings and events interview series, CEAVCO president Matt Emerson recently asked Samuel L. Thompson III (pictured), Cofounder of Sync Meeting Management, to weigh in.


What innovative ways have you found to engage attendees at your events?

We really like mobile apps that include live Q&A surveys and provide valuable information about speakers. We also like gamification – photos with the CEO, scavenger hunts around properties, etc. These strategic games encourage attendees to engage with one another.

It’s great to see people making connections through apps and other technologies. The key is to ensure that the apps you chose connect with the client’s needs and the client’s style.

If cost weren’t a factor, what would you change about your events? What do you wish you were doing?

We would like to put more into the production and staging experience of the event. Clients often budget for production and staging last when they should budget for it first. Many times, the room just falls flat and doesn’t align with the experience our clients want to deliver.

People are visual. I want to find new ways to engage attendees visually and get them excited about the content and the location. Also, there’s far too much focus on being in a major city versus at a major destination. As a result, some great places get looked over.

Too frequently we see a lot of momentum, energy, and opportunities lost with too many clumsy handoffs from one presenter to the next. We would really like to incorporate an emcee into events more often to manage the stage throughout the event to keep the flow going and tie all of the elements together.

In what ways have audiovisual technology, services, and support helped you achieve your event goals? In what ways has problematic support hindered your ability to achieve those goals?

LED screens have helped maximize space and provide a higher level of impact. This technology can make a corporate event look like the Grammys or the Oscars. It adds spice and flavor to the event. The creativity and visuals can tie an event together.

On the flip side, the dominance of preferred providers and the proliferation of fees charged for using an outside production company are really getting in the way of our ability to help our clients. Limited choice and inflated costs hurt both the clients and the industry.

What makes a good event production partnership? 

A good partner is one that dedicates time to the planning and truly collaborates with their clients to achieve their goals. They participate in site surveys. They diagram. They plan load in and load out. They tie the design to the event objectives, and they’re prepared to execute. They collaborate to help the client look good.

Behind-the-scenes production effort truly impacts what happens on the stage. When there’s a true meeting of the minds, it’s magical!


Samuel L. Thompson III is the Cofounder of Sync Meeting Management, a full-service meeting and event management company offering years of luxury property sales and event management experience. Learn more at syncmm.com.

  Matt Emerson   Jan 23, 2020   Blog   0 Comment Read More