Industry Insights

Check out what’s new at CEAVCO Audio Visual and in the world of video, audio, lighting, scenic design, and creative services.

Meetings and Events Best Practices for 2020: CEAVCO Interview with Sam Thompson III

How are meeting and event professionals using audiovisual resources to enhance their events and increase audience engagement?

As part of CEAVCO’s new meetings and events blog series, CEAVCO president Matt Emerson recently asked Samuel L. Thompson III (pictured to the left), Cofounder of Sync Meeting Management, to weigh in.


What innovative ways have you found to engage attendees at your events?

We really like mobile apps that include live Q&A surveys and provide valuable information about speakers. We also like gamification – photos with the CEO, scavenger hunts around properties, etc. These strategic games encourage attendees to engage with one another.

It’s great to see people making connections through apps and other technologies. The key is to ensure that the apps you chose connect with the client’s needs and the client’s style.

If cost weren’t a factor, what would you change about your events? What do you wish you were doing?

We would like to put more into the production and staging experience of the event. Clients often budget for production and staging last when they should budget for it first. Many times, the room just falls flat and doesn’t align with the experience our clients want to deliver.

People are visual. I want to find new ways to engage attendees visually and get them excited about the content and the location. Also, there’s far too much focus on being in a major city versus at a major destination. As a result, some great places get looked over.

Too frequently we see a lot of momentum, energy, and opportunities lost with too many clumsy handoffs from one presenter to the next. We would really like to incorporate an emcee into events more often to manage the stage throughout the event to keep the flow going and tie all of the elements together.

In what ways have audiovisual technology, services, and support helped you achieve your event goals? In what ways has problematic support hindered your ability to achieve those goals?

LED screens have helped maximize space and provide a higher level of impact. This technology can make a corporate event look like the Grammys or the Oscars. It adds spice and flavor to the event. The creativity and visuals can tie an event together.

On the flip side, the dominance of preferred providers and the proliferation of fees charged for using an outside production company are really getting in the way of our ability to help our clients. Limited choice and inflated costs hurt both the clients and the industry.

What makes a good event production partnership? 

A good partner is one that dedicates time to the planning and truly collaborates with their clients to achieve their goals. They participate in site surveys. They diagram. They plan load in and load out. They tie the design to the event objectives, and they’re prepared to execute. They collaborate to help the client look good.

Behind-the-scenes production effort truly impacts what happens on the stage. When there’s a true meeting of the minds, it’s magical!


Samuel L. Thompson III is the Cofounder of Sync Meeting Management, a full-service meeting and event management company offering years of luxury property sales and event management experience. Learn more at syncmm.com.

  Matt Emerson   Jan 23, 2020   Blog   0 Comment Read More

Movies at the Symphony – Spectacular Multimedia Experiences

Live music and classic films — it’s a winning combination. As part of its Film Concert Series, the Colorado Symphony has been showing films on four large, suspended screens in Denver’s Boettcher Concert Hall while performing the films’ complete scores live.

Films in the concert series include Harry Potter and the Half-Blood Prince, Harry Potter and the Deathly Hallows: Parts 1 and 2, Star Wars: A New Hope, The Empire Strikes Back, Return of the Jedi, and Home Alone.

In partnership with the Colorado Symphony, CEAVCO Audio Visual is using cutting-edge laser projection technology to project the films on 40-foot screens. The laser projection system offers brighter, much more vibrant and colorful projected images.

Watching movies screened with a live orchestra is the first-ever live symphony experience for many. People who have never attended the Colorado Symphony’s traditional classical music programs have the chance to relive the magic of classic films on large screens with a live orchestra situated beneath them.

CEAVCO is thrilled to be working in the arts and entertainment space with professional musicians in order to create these spellbinding cinematic experiences and engage audiences in an innovative way!

  Carolyn Daughters   Jan 22, 2020   Blog   0 Comment Read More

The Business Case for Expanding Your AV Budget

If you want to amp up the “wow” factor at your meetings and events, you may want to go beyond the basics, which means investing more in the audio visual (AV) technology you use. To that end, the Rental and Staging Network (RSN) recently asked industry leaders to share tips on how to make a case for expanding their AV budget.

Says Eric Newkirk, CEAVCO Audio Visual Vice President of Design and Creative, “We often hear from meeting planners about how they want to ‘up the wow factor.’ The ability to create a wow factor is directly tied to increasing AV spending. If you keep the budget the same, you will run out of options pretty quickly.”

If you want to attract older attendees, consider providing assisted listening devices or live captioning. “It’s money well spent if you’re attracting people who might not otherwise be able to attend a live event due to impairment,” Eric says.

Here’s another tip: the type of event production displays used depends on the size and scope of each event. “If a client is doing a big product launch and it’s a big-risk event with big impact, you’ll want to go with a bigger impact display,” Eric says. “But if you’re giving a business update to internal staff, you can use a lower impact display. It’s also important to consider if myou need to record the event, do video conferencing, or livestream.”

Finally, adding a little to the budget can give you a lot in return for your investment. “It means you can lower your risk and potential for something to go wrong,” Eric says. “If your audience enjoys the experience, can hear and see well, and gets inspired by the message — and nothing gets in the way of technology enhancing the delivery of that message — then the time and money are well spent.”

You can read RSN’s entire article here: https://rentalandstaging.net/why-its-important-to-make-the-case-for-expanding-your-av-budget/.

  Carolyn Daughters   Jan 15, 2020   Blog   0 Comment Read More

AV Terms Every Meeting Planner Should Know

Know what a codec is? How about a green room, a mixer, or throw distance?

The professionals at the Rental and Staging Network (RSN) have put together a handy guide to common AV terms. With this list, you’ll be speaking “AV” with confidence. (As an added bonus, the next time you hear the tech team talking about a stage wash, you’ll know it has nothing to do with cleaning the stage!)

The guide includes a downloadable show flow template. The template was developed by RSN members Eric Newkirk of CEAVCO Audio Visual and Steve Halling of AVFX to help planners keep their events running smoothly. You can review the guide to common AV terms and the show flow template at https://rentalandstaging.net/18-av-terms-every-meeting-planner-should-know/.

  Carolyn Daughters   Jan 07, 2020   Blog   0 Comment Read More

AV Alliance Launches a New App

Events are all about creating life-long memories and lasting partnerships, and as with a journey of a thousand miles, they all start with a single step. With the brand-new AV Alliance app, you’re just one tap away from services offered by AV Alliance’s global partner network of 75 AV experts, including CEAVCO Audio Visual. This network of partners shares a passion for unforgettable events. Start your journey with AV Alliance now!

Download the AV Alliance app on the App Store, or get it on Google Play.

App Store: http://bit.ly/ava-app
Google Play: http://bit.ly/ava-app-android

  ceavcoCCS   Dec 04, 2019   Blog   0 Comment Read More

CEAVCO’s Guests Attend Denver Film Festival Red Carpet Event

On Saturday, November 9, CEAVCO Audio Visual and 32 guests celebrated the closing night Red Carpet event at the Denver Film Festival. CEAVCO’s guests included corporate project managers, meeting and event planners, producers, and vendor partners, as well as our own Brian Miller, Ben Remec, Sherry Sulak, Pete Goetz, and Don Ortiz. It was the festival’s biggest closing-night event in the past four years.

Jack Emerson started supporting the Film Society back in 1985 because he believed in the cultural and economic power of the arts. He wanted to help organizations that made our community better. That’s why we have continued our sponsorship for the past 34 years.

“We believe in the power of film as a creative medium that tells stories, shapes experiences, and builds community,” says CEAVCO President Matt Emerson. “Supporting the Denver Film Society is a natural extension of the work that CEAVCO does every day, helping our clients tell their stories, shape attendee experiences, and build community.”

The festival’s November 9 closing night event was a big hit. Here’s some of the feedback CEAVCO received afterward:

  • “We would very much like to thank you for the wonderful evening you put on Saturday night. It was such a treat to come to the city to dine and see the Film Festival. And for me, even more of a rare treat to not be involved in any part of the planning and execution! I was truly able to relax and enjoy myself.”
  • “Thanks for the warm hospitality and, as always, an enjoyable evening. We appreciate being on ‘the list’ and look forward to crossing paths again soon.”
  • “Thank you for a very fun evening!!! Had so much fun!”

The annual Denver Film Festival is the largest premier film celebration in the Rocky Mountain Region. As a trusted partner of the Denver Film Society, CEAVCO is invested in the festival’s success, and every year we take the opportunity to invite some of our valued clients and partners to Red Carpet screenings. Our guests love being part of the energy and excitement of this premier cultural event!

  ceavcoCCS   Nov 20, 2019   Blog   0 Comment Read More

CEAVCO Supports the Denver Broncos Kickoff Luncheon

On August 28, CEAVCO Audio Visual provided audiovisual production support for the 8th Annual Denver Broncos Kickoff Luncheon presented by U.S. Bank and Arrow Electronics. The annual event was held the Pat Bowlen Fieldhouse, located at the UCHealth Training Center.

This extraordinary fundraiser brought in nearly $250,000 for Denver Broncos Charities. As a partner of the Denver Broncos, CEAVCO is proud to have played a part in this important event.

Allie Engelken, Executive Director, Community Development, of the Denver Broncos Football Club, thanked CEAVCO for the company’s coordination and assistance with the luncheon. “The event was a tremendous success,” she wrote, “and the show couldn’t have gone on without you – literally! Your team on set up and event days were fantastic – John [Safarik] went above and beyond to make sure we were taken care of. I thank you for your partnership in helping us raise money to support community programs and initiatives throughout the season!”

Watch the Broncos’ event video here.

  ceavcoCCS   Nov 12, 2019   Blog   0 Comment Read More

Audio Visual Support for the Colorado Oil & Gas Association

The Colorado Oil & Gas Association (COGA) needed to find a new audiovisual partner. CEAVCO Audio Visual first supported COGA at their Mardi Gras celebration at Mile High Stadium. That event went extremely well, and so COGA hired us for their annual conference held at the Colorado Convention Center.

After the show, members of the COGA team shared the following feedback:

  • “200% better than last year’s provider.”
  • “It took me a second to figure out that I didn’t need to babysit your team. That allowed me to focus on other parts of my event.”
  • “Your team is awesome. They are really on it!”

During the event, CEAVCO’s team, including Nicholas Williams, Michael Worcester, Paul Trotch, and Eric Newkirk, handled all of the video and audio details, freeing up COGA to focus on other priorities and bringing their team peace of mind. Most importantly, we delivered an excellent show.

  ceavcoCCS   Oct 29, 2019   Blog   0 Comment Read More

AV Drop — A Cost-Effective Alternative to Pipe and Drape

AV Drop offers a more cohesive, contemporary look and feel than traditional pipe and drape while also saving money, materials, time, and space. This compact, sustainably reusable solution offers value that traditional sets and backdrops simply can’t provide. Best of all, because it’s cost-effective and easy to implement, planners can start using AV Drop right away.

Visit our Lookbook to learn how you can use AV Drop at your next show!

  ceavcoCCS   Oct 22, 2019   Blog   0 Comment Read More